How to STOP Business Card Clutter

by | Feb 26, 2018 | Tips | 9 comments

One of the side effects of consistent networking is business cards.

They will take over your purse, your car, and your office if you don’t proactively prevent it. If you’re in a business where you network regularly or exchange a lot business cards, you could benefit from a business card reader app or business card scanner. Then you can file those cards away or even give right back to the owner for them to hand out to some other networker. I use the CamCard app which is still free. I can have close to 1,100 business cards with me at all times and I can access them in just a few clicks.

Here’s how it works:

First, go to the App Store and download the CamCard app on your smart phone and set up an online account. All you do is open the app on your smartphone take a picture of the front of a business card. It reads the information so it becomes searchable. You can take a photo of the back if it has information.  Some cards are harder to read so you may need to correct errors either on your phone or login to your CamCard account on your PC, laptop, or tablet.

Click manage, then set it up to auto save to your contacts and it saves it to your phone and online contacts if you set that up.  Add it to a group you create to categorize it. Then go to whatever online contacts you use and categorize it there and add notes so you remember where and when you met the contact. You can also add notes in the CamCard app on your phone.  The notes do not sync. If you really want to use networking to your best advantage, connect with your contact on whatever social media sites you each use for networking. Then the next time you meet that contact you might remember their name, especially if you meet for a 1-2-1. It also makes it much easier to refer that contact.

If you share a business card with someone who also has the CamCard app, they can add the business card to their app with a few clicks. If available, you can also call their phone, get a map to their location, email, website, or text (if it’s labeled mobile) right from the app….with one click.

So, this is one of my top apps for staying organized. I have no business card clutter and I have access to all those business cards at my fingertips so I can refer anyone easily. Watch my vlog walking you through CamCard and contact me if you need help with any other organizing or time management projects. Thank you, and have an organized day.

CamCard is just one of many card readers available today. What are some other apps you have found useful for managing business cards?

 

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By Lynn Reding

Lynn is a professional organizer, speaker, and author of the book "2 Minutes or Less." As a former realtor, she teaches that people can achieve organized homes and lives through intentional acts that take very little time. Her methods minimize the clutter and help people to stop putting off the easiest tasks.

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9 Comments

9 Comments

  1. Karen Tucker

    CamCard probably works great for low volume users. As a Realtor my contacts are in the thousands. No, I don’t spam thousands of people with useless information. But I do have at least 900 other Realtors in my contacts list because those are the people I deal with the most, because your local Realtor has the goods on the buyers and sellers in the market. (Pro-tip: Buyers find their house 51% of the time from the internet, and 48% of the time from their Realtor!) So, I use Full Contact and take pictures of them with my phone. A real live person transcribes them and adds them to my contacts, and then everywhere I’m connected with the person, linked in, Facebook, wherever, it automatically links them up in Full Contact. I pay about $50 a year for this service. If you manage more than 500 contacts, I think Full Contact is worth the money! I do not get paid for this endorsement. 🙂

    Reply
  2. Joe

    I have been looking for a good business card scanning app ever since card munch stopped being supported years ago so I was excited to see this article. The app works great for what it does, it does have downsides but is work the price (FREE).

    If you are scanning more standard style cards it works great. It does have to guess what the fields are so the more modern styled cards sometimes throw it off. It does keep the image as well as the info so you can easily edit it and correct anything that is wrong.

    For me it is worth it to have something do most of the work for me but cost me nothing… For you it might be worth it to pay for a service. Either way I think everyone that networks needs to get this app and try it out.

    Reply
    • Rachel Korpella

      Thanks Joe, and you make a good point there – you just won’t know how useful an app is until you try it.

      Reply
  3. Carol McClure

    I use CamCard as suggested a while back by Lynn Reding owner of Organizing With Lynn. I notice some cards do not photo as well as others. Can you take this a step farther and give some hints as to what makes a card photo well and what does not? I would like to know the qualities so I can design my own cards with this in mind. Regards!

    Reply
    • Rachel Korpella

      Great question Carol! There are two main points to abide by. You definitely want to have your information in a highly legible block text as CamCard will not accurately read cursive (this a good rule to keep anyway!) I have also noticed that CamCard likes to assign information in a traditional layout (Name, title, etc) but I don’t know if I would go so far as to design my card specifically for an app reader. If you know someone is planning to scan your card, you can just send it to them via the app, then you can ensure that they have accurate information for you.

      Reply
      • Lynn Reding

        Carol, I agree with Rachel! She designed my logo and my business cards and she will do a great job for you as well.

        Reply
  4. Diane GOULLARD

    It’s a good idea. Only, the information of a business card can be entered in one’s cell phone Contacts and a picture of the card be saved in the Contacts without any special app.

    Reply
    • Lynn Reding

      Don’t you love that there are so many ways to do just about everything?

      Reply

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